MINUTES OF MEETING	
	BELLA COLLINA	
COMMUNITY DEVELOPMENT DISTRICT	
The Regular Meeting of the Bella Collina	
	Community Development District was held	
Thursday,  May  10,  2018  at  9:00  a.m.  at  the  Bella  Collina  Clubhouse,  16350  Vetta Drive,	
Montverde, Florida.		
Present and constituting a quorum were:	
Randall Greene	Chairman	
David Burman	Vice Chairman	
Duane Owen	Assistant Secretary	
Also present were:		
George Flint	District Manager	
Andrew d' Ade sky	District Counsel	
Steve Boyd	District Engineer	

FIRST ORDER OF BUSINESS

Roll Call

Mr.

Flint called the meeting to order.

SECOND ORDER OF BUSINESS There being none, the next item followed.

Public Comment Period

THIRD ORDER OF BUSINESS

Approval of September 14, 2017   Board

of Supervisor's Meeting

Mr.

Mr.

Flint: Does the Board have additions, deletions, or corrections to the		
Greene: I had none.				
On MOTION by Mr. Greene, seconded by Mr. Burman, with all		
favor,   the	minutes	of  the   September  14,   2017  Board		
				
Su  ervisor' s Meetin	were a	roved.		

minutes?

in o

May 10, 2018															Bella Collina CDD		
																		
FOURTH ORDER OF BUSINESS			Ratification	of	Agreement	with  Berger,		
														
									Toombs,	Elam,	Gaines	&	Frank	to		
									Provide Auditing Services for the Fiscal		
									Year2017										
Mr.		Flint: This item is for ratification	of the agreement with Berger Toombs to prepare		
the  annual		independent  audit.  You	selected	them	through	a	competitive	selection  process		

prescribed by the	statutes.	It is for Fiscal Year 2017 with a not to exceed of	$3,225. We had to		
							
execute the	agreement to get the audit moving forward and completed in time.						
								
		On	MOTION by Mr. Burman, seconded by Mr.	Greene, with all in					
		favor, the	Agreement with Berger, Toombs, Elam, Gaines & Frank					
									
		to Provide Auditing	Services for the Fiscal Year 2017 was ratified.					
											
FIFTH ORDER OF BUSINESS				Consideration	of	Resolution   2018-01		
									Approving the Proposed Fiscal Year 2019		
									Budget and Setting a Public Hearing			
Mr.	Flint: This resolution approves a proposed budget and sets a date, place, and time of		
										th	meeting for the public hearing at 9:00		
the public hearing. We are recommending your August 9			
a.m.  in this  location.  Exhibit  A  is	a  proposed  budget which  is  not  binding  on the  Board.		
However,  if there  is  any  thought that assessments will	increase we  would need to  do  some		
													
additional noticing. This budget assumes														
							assessment levels are remaining the same.				
Mr. Greene: Is that based upon a rate study that you guys do?								
Mr.	Flint: The water and waste water rates are based on a rate study that was done at the		
time the bonds were issued. At some point,													
								we will want to revisit those. We did a comparison		
with other utilities in Lake County and even some in Orange County, and we were right in	the		
middle. That's not how you set the water and sewer rates, but you	always want to check. The		
issue is not the per thousand-gallon rate, it's the consumption of	the residents. You could easily		
have over 100,000 gallons a month	in	irrigation costs. When you	have that much usage, your bill		
is going to be high but it is	not due to the rate.													
Mr.	Greene: I understand.																
Mr.	Flint:	We will need to refine the utility budget some on the  capital side. We are		
working  with  the  operator  right  now  to	develop  a	better  capital  improvement program  to		
											
understand those costs and	program them out over several years.	We	don't think that is going to		

2

May 10, 2018	Bella Collina CDD		

impact the bottom line	of the budget, but that is a detail we need to incorporate into this. By		
th											
August 8  we hope to have some of that stuff nailed down.			
Mr. Owen:	Considering the age of the project, are we starting to establish reserve funds		
				
for the water, sewer, and roads?						
Mr.  Flint:  The  roads  are  private.  But,  the  stormwater  system  has  concrete  control		
structures that have a 50-year life span theoretically. We think we have adequate funds on the		
general funds side to do any repairs that we might need to do.		
Mr. Greene: Where the	stormwater goes into the system, the caps of concrete at the top of		
							
the  inlet  are	breaking	off	and  some  places  even  have	exposed  rebar.  Is  that  the  CDD's		

responsibility?										
Mr.  Flint:  Steve,  do	you	remember  when  you  did  the  engineer's  report  where  the		
								
delineation is	between what is considered the	roadway and what is considered the stormwater		
										
system?											
Mr. Boyd: For the most part, the stormwater system is in the roadway except for the		
ponds.											
Mr. Flint: Are the curbs and inlets	considered part	of the road? Or are they considered		
										
part of the stormwater system?							
Mr. Boyd: My understanding is those would be CDD.		
Mr. Flint: We will verify that with the engineer's report. I always recommend that curbs		
and inlets be part of the roadway especially if you have a POA owning the roads and the CDD		
owning  the  stormwater.  Sometimes,  depending  on  how  it  was  financed,  we  may  have  an		
obligation.											

On MOTION by Mr. Greene, seconded by Mr. Burman, with		
favor,  Resolution 2018-01  Approving  the  Proposed Fiscal		
th	at		
2019 Budget and Setting the Public Hearing for August 9			
a.m. was approved.			

all in Year 9:00

SIXTH ORDER OF BUSINESS

Consideration
Added

of

Easement Agreement -

Mr. Flint: Andrew would you like to go over this? Mr. Scheerer: Sure, I drafted a blanket easement the other day for maintenance purposes, water, stormwater, and reuse purposes.

3

May 10, 2018	Bella Collina CDD		
				
Mr. Flint: There is water and sewer		
		infrastructure on the lodge property that is owned by		
the CDD, and part of that			
	turnover process is for the CDD to have an easement to allow access		
for maintenance.			
Mr.	Scheerer: The structure is			
	permanent until and unless sufficient is conveyed to us to		
access those. It is a blanket and we already have a legal for the expansion property so I can just		
attach that and circulate it.			
Mr.	Flint: Okay, I don't know if	that project is all one parcel.		
Mr.	Greene: The condominium?			
Mr.	Flint: Yes.			
Mr.	Greene: It is one parcel.			
Mr.	Boyd: It is one parcel now, it was not originally.		
Mr.	Scheerer: Steve could you send that to me?		
			
Mr. Boyd: Yes, I will send it to you.		
Mr. Scheerer: Thanks.			
	On MOTION by Mr. Burman,		
		seconded by Mr. Greene, with all in		
	favor, the Access Easement Agreement was approved.		
SEVENTH ORDER OF BUSINESS	Staff Reports		

A.

Attorney

That is

Mr. d' Adesky: We got all the things together in the works now, and thank you everybody for

that we need for the expansion sent out. helping get that finished.

B.

Engineer

Mr.

Mr.

Flint: Steve, do you have anything for the Board? Boyd: I don't have anything in addition to what Andrew

just

discussed.

4

May

10

,

2018

Bella Collina

CDD

C.

Mr.

District Manager's Report				
i.	Approval of Check Register				
					
Flint: Are there any		st	through April		
		questions on the check register from September 1			
On MOTION by Mr. Greene, seconded by Mr. Burman, with all in			
favor, the Check Register was approved.				

ii.

Balance Sheet and Income Statement

no

Mr. Flint: You have the action required. If the Board

unaudited financial statements through March has any questions we can discuss those.

31st,

and

there

is

iii.

Presentation

of

Arbitrage Rebate Calculation Report

Mr. requirement

Flint: This is for the Series 2004 Bonds. It indicates we have of 2.2 million dollars. There is no arbitrage issue there.

On MOTION by Mr. Owen, seconded by Mr. Greene, with all favor, the Arbitrage Rebate Calculation Report was approved.

a negative  rebate

in

iv.

Presentation

of

Number

of

Registered Voters -	60	

Mr. Flint: Each year we are required to announce the number	of registered		
the District as of April  15	th	We have 60 as of that date, once that number hits		
	•			
member Board will begin to	transition to general election. Every year we have to		
				
number, so obviously we monitor that on an annual basis.			

voters within 250 this five announce the

v.

Designation

of

November 8, 2018 as the Landowners' Meeting Date

Mr. Flint:  We are suggesting November	gt\	in this	location. This is not necessarily a		
							
Board meeting	although it can occur before or after the Board meeting. Mr. Greene, Mr. Gorril,		
			
and Mr. Holt have seats that are up for	election. This would be the landowner meeting to reelect		
				
those seats on a one vote per acre basis.						

5

May 10, 2018

Bella

Collina CDD

On MOTION by Mr. Burman, seconded	
favor, the Designation of November	8,	
Meeting Date was aooroved.		

by Mr. 2018 as

Owen, with all in the Landowners'

vi.	SBA Florida PRIME Monthly Summary Report

Mr. Flint: There is no action required on this.		
EIGHTH ORDER OF BUSINESS			Other Business		
Mr. Flint: Is there anything else the Board would like to discuss?		
Mr. Greene: The HOA had originally intended to require a certain infrastructure on every		
house that has centralized control over the	irrigation so that we manage that.  The Board has		
					
voted that down, and they want to take a monitor, enforce, and penalize approach instead. At the		
end of this process when we would send	warning letters for violations, then their water gets		
				
disconnected. I think we need to work						
	together to figure out how we are going to handle that.		
The CDD owns the data, the CDD has						
	disconnection rights, and the HOA doesn't have any way		
to force you to do anything.							
Mr. Flint: We have the same language in the				
			District's Rules that are in the consumptive		
use permit. The							
problem is, and the reason the POA is	enforcing it, is because they have a better		
						
ability to fine than the CDD does. The CDD's				
			ultimate tool is to disconnect. The fact is that we		
have an irrigation meter and a potable meter so we could disconnect the irrigation meter without		
affecting the health and safety of the homeowner.				
Mr. Greene: According to Jim Boyd, who monitors this for us, we've hit 90% of what the		
allowable limit is with 120 homes.							
Mr. Burman: All but about 6 homes are violating	spectacularly. There are homes that are		
							
complying, but it is only a few. Most	of them are triple, quadruple, ten times the amount.		
Mr. Scheerer: What is causing that, are they filling pools?		
Mr. Burman: It's irrigation.							
Mr. Owen: When the people	purchase their lots, are they given a maximum amount of		
			
usage that they are allowed to have?							
Mr. Flint: Yes. It's in the District' s Rules and Procedures document. The POA documents		
are required to be provided at closing.							

6

May 10, 2018	Bella Collina CDD		
			
NINTH ORDER OF BUSINESS	Supervisor's Requests		

Mr.

Flint: Are there any requests that were not discussed?

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by favor, the meetin

Mr. Greene,

adjourned at

seconded by Mr. Owen, 9:24 a.m.

with

all

in

Secretary/Assistant Secretary

an/Vice ~;,1 -

Chairman t,,,, _ r.

t5l"ZU-1U£

7