MINUTES OF MEETING
BELLA COLLINA
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Bella Collina Community
Development District was held Thursday, November 14, 2024 at 10:00 a.m. at the Bella Collina
Clubhouse, 16350 Vetta Drive, Montverde, Florida.
Present and constituting a quorum were:
Randal Greene Chairman
David Burman joined late Vice Chairman
Duane Owen Assistant Secretary
Andrew Gorrill Assistant Secretary
Rick Scharich Assistant Secretary
Also present were:
George Flint District Manager
Jay Lazarovich District Counsel
Robert Szozda Field Manager
Steve Boyd District Engineer
FIRST ORDER OF BUSINESS Roll Call
Mr. Flint called the meeting to order. Four Board members were present in person
constituting a quorum.
SECOND ORDER OF BUSINESS Public Comment Period
Mr. Flint: Next is the public comment period. It appears we just have the Board and staff
here, so we will move on to organizational matters.
THIRD ORDER OF BUSINESS Organizational Matters
A. Administration of Oaths of Office to Newly Elected Board Members
B. Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the
Landowners’ Election
Mr. Flint: Just before this meeting we held the landowner meeting. Seat 1 was up for
election. Mr. David Burman was elected to that seat with 400 votes. We’ll fill in that information
into the resolution. Since he’s not here, we won’t administer the oath until he gets here. Is there a
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motion to approve Resolution 2025-01, Canvassing and Certifying the Results of the Landowners’
Election?
On MOTION by Mr. Scharich, seconded by Mr. Owen, with all in
favor, the Resolution 2025-01 Canvassing and Certifying the Results
of the Landowners’ Election, was approved.
C. Election of Officers
Mr. Flint: After each election, the statutes require the Board to consider election of officers,
and you’ve been provided a resolution.
D. Consideration of Resolution 2025-02 Electing Officers
Mr. Flint: We can handle each office individually or if the Board wants to make a motion
to elect a slate of officers, we could do it in one motion. Currently, Mr. Greene is Chair, Mr.
Burman is Vice Chair and the other three Board members are Assistant Secretaries.
On MOTION by Mr. Greene, seconded by Mr. Owen, with all in
favor, Resolution 2025-02 Electing Officers as slated above, was
approved.
Mr. Flint: Mr. Burman just arrived. Mr. Burman, you were just elected in the landowner
meeting before the meeting. 400 votes. I will administer the oath of office to Mr. Burman at this
time. As a citizen of the State of Florida and of the United States of America, and as an officer of
the Bella Collina Community Development District, and a recipient of public funds as such officer,
do you hereby solemnly swear or affirm your support of the Constitution of the United States and
the State of Florida.
Mr. Burman: I do.
Mr. Flint: If you wouldn’t mind signing where it says Board Supervisor and I can notarize
that.
FOURTH ORDER OF BUSINESS Approval of Minutes of the September 12,
2024 Meeting
Mr. Flint: Did the Board have any comments or corrections on the September 12, 2024
meeting minutes? Hearing no changes, is there a motion to approve the minutes as presented?
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On MOTION by Mr. Gorrill, seconded by Mr. Owen, with all in
favor, the Minutes of the September 12, 2024, Meeting, were
approved.
*Mr. Burman joined the meeting at this time.
FIFTH ORDER OF BUSINESS Consideration of Assignment of
Contractor Agreements for Irrigation
Wells Project – Item Modified
A. Thompson Well & Pump, Inc.
B. The Colinas Group, Inc.
Mr. Flint: Item #5 is the Assignment of the Thompson Well & Pump contract and the
Colinas Group contract. These are both contracts that are currently with DCS and because the
District issued bonds and is taking over the construction of the Irrigation Well Project, both of
these contracts are being assigned to the CDD and District counsel is preparing the assignment
documents. I know that Thompson Well & Pump has signed all the documents they reviewed and
signed off. I think the Colinas Group, we may be one step behind with them, but I’d like to go
ahead and get the Board’s approval pending their review.
On MOTION by Mr. Scharich, seconded by Mr. Burman, with all in
favor, the Assignment of Contractor Agreements for Irrigation Wells
Project, was approved.
SIXTH ORDER OF BUSINESS Consideration of Contract Agreement
with Boyd Civil Engineering Related to
Residential Irrigation System Upgrades
Mr. Flint: Item #6 is a contract with Boyd Civil Engineering related to their work associated
with the irrigation project. Steve, do you want to summarize your contract?
Mr. Boyd: This is a proposal to do the civil engineering drawings to support for the new
pumps and take that through permitting. We’ve got an initial review that has been submitted to
Lake County. We don’t have comments back yet, so we went ahead and proceeded with this work
to avoid delay but based on the request we made it a separate scope and contract to keep it separate
from our District service issue.
Mr. Flint: Any questions on the agreement with Boyd Civil Engineering? Is there a motion
to approve it?
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On MOTION by Mr. Scharich, seconded by Mr. Owen, with all in
favor, the Contract Agreement with Boyd Engineering Related to
Residential Irrigation System Upgrades, was approved.
SEVENTH ORDER OF BUSINESS Consideration of Series 2024 Requisitions
#1 – #5
Mr. Flint: As the Board knows, you recently issued this Series of 2024 bonds for purposes
of funding the Irrigation Improvement Project. These are acquisitions out of the construction fund
associated with that bond issue. Requisition #1 is basically to reimburse DCS Real Estate
Investments for the expenses they’ve incurred through September 30, 2024, related to that project.
We’ve assigned the contracts now and we’re in a position to be able to reimburse them for their
expenses to date and then going forward, those expenses would be paid directly by the District.
This spreadsheet has been reviewed by Boyd Environmental by Jim Boyd, who has basically been
managing this project. Are there any questions on the requisition totaling $3,731,381.52? It spans
from July 2021 through September 30, 2024. Requisition #2 is for Boyd Civil Engineering. That’s
for $10,337.50.
Mr. Boyd: Those are part of the contract, is that correct?
Mr. Flint: Requisition #3 is for EMI Consulting. You previously approved this is the
electrical engineer. That electrical contractor that’s doing the work. That’s for $17,733.00.
Requisition #4, which is for $3,583.00.
Mr. Gorrill: Should I not be on this one? Since I did some of the work?
Mr. Flint: Which one did you do the work? Are you in the Requisition #1, the
reimbursement of expenses?
Mr. Gorrill: No, this was for the Irrigation Project.
Mr. Flint: Okay for Requisition #1 Mr. Gorrill will be abstaining from the vote. I’ll provide
you the Form 8B, you have to fill out for a conflict. That first action was approval of Requisition
#1 and that passed on a 4-0 vote with Andrew abstaining.
On MOTION by Mr. Greene, seconded by Mr. Scharich, with all in
favor and Mr. Gorrill abstaining, the Series 2024 Requisition #1, was
approved 4-0.
Mr. Flint: Next is Requisition #2 through #5, which Mr. Gorrill can vote on. Is there a
motion to approve Requisitions #2 - #5? Motion passes unanimously 5-0.
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On MOTION by Mr. Greene, seconded by Mr. Scharich, with all in
favor, the Series 2024 Requisitions #2 - #5, were approved 5-0.
EIGHTH ORDER OF BUSINESS Consideration of Resolution 2025-03
Declaring Surplus of Tangible Property
Mr. Flint: Item #8 is Resolution 2025-03 declaring surplus a tangible property.
Mr. Szozda: Approximately 10 of these formerly used wet wells. Two different brands,
they were sitting there, I called Victoria, and said do you have any use for these because we’re
stripping on these wet wells much sturdier, much more reliable than the previous. She said yes I
think you can use those, and then we turned around and she brokered out the 8 black fluted ones,
and then there’s two that were former flight ones that she purchased both of those. We can’t go
price. She’s paying us and she has taken them away.
Mr. Flint: Yes, I think we just need to update Exhibit A on here. Our supplier for our grinder
stations basically purchased back some tanks that we had sitting at the wastewater plant that we
no longer use and they’re giving us a credit against future purchases. To be able to do that the
Board has to surplus that property for us to be able to dispose of it. That’s what this resolution is.
Any questions on the resolution?
On MOTION by Mr. Burman seconded by Mr. Greene, with all in
favor, Resolution 2025-03, Declaring Surplus of Tangible Property,
was approved.
NINTH ORDER OF BUSINESS Consideration of Agreement with Applied
Aquatic Management for Aquatic
Maintenance
Mr. Flint: Item #9 is the agreement with Applied Aquatics for aquatic maintenance. This
is for the monthly aquatic treatment for the ponds. This is the wastewater treatment pond; there
are two ponds. There is the one at the wastewater plant, and then there’s the one at the entrance.
This agreement covers both of those for the aquatic monthly treatments. Any questions on the
agreement, and if not, is there a motion to approve it?
On MOTION by Mr. Greene, seconded by Mr. Scharich, with all in
favor, the Agreement with Applied Aquatic Management for Aquatic
Maintenance, was approved.
TENTH ORDER OF BUSINESS Consideration of Engineering Services
Agreement with Boyd Environmental
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Engineering, Inc. Related to the
Residential Irrigation System
Mr. Flint: Item #10 is the Engineering Services Agreement with Boyd Environmental. This
is related to the Irrigation Project, as well up to this point Jim Boyd’s agreement was with DCS.
Since the District going forward will be paying for this project, the agreement that Jim Boyd now
needs to be with the District so this is basically a time and material agreement with Jim Boyd for
his services related to the project.
On MOTION by Mr. Greene, seconded by Mr. Gorrill, with all in
favor, the Engineering Services Agreement with Boyd
Environmental Engineering, Inc., Related to the Residential
Irrigation System, was approved.
ELEVENTH ORDER OF BUSINESS Consideration of Resolution 2025-04
Amending the Fiscal Year 2024 Budget
Mr. Flint: Item #11 is Resolution 2025-04, amending the Fiscal Year 2024 budget. The
statutes require that if the total expenses exceed the total budget on an annual basis the budget has
to be amended within 60 days of the end of the fiscal year. What this does is just trues up the line
items, the revenue and expenses between our budget and our actuals. It makes various adjustments
on the revenue and the expense side to trim those up at the end of the year prior to the audit being
conducted. Any questions on the amendment, if not, is there a motion to approve it?
On MOTION by Mr. Scharich, seconded by Mr. Greene, with all in
favor, Resolution 2025-04 Amending the Fiscal Year 2024 Budget,
was approved.
TWELFTH ORDER OF BUSINESS Ratification of Purchase of Bobcat UTV
Mr. Flint: Item #12 is ratification of the purchase of a utility vehicle. In the Fiscal Year
2025 budget $25,000 was budgeted for the purchase of a side-by-side utility vehicle. The Bobcat
UTV total price was $19,924.17. What we did because we’re a government entity, we have the
ability to purchase things like that or vehicles, on state contracts. The Department of Management
Services for the State of Florida maintains the website with all their equipment and their pricing.
We went through Bobcat of Orlando, and we purchased the side by side. It’s basically MSRP, with
none of the extra fees that they usually charge on these things. Usually you have to pay freight and
dealer fees and all kinds of fees on top of it. It’s a discounted MSRP rate and none of the extra fees
and they delivered it here. We added a windshield and a roof rear view mirror to it. It’s a six-seater
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side by side. They have already been using it. We had to add a windshield but it has a good roof.
We’re just asking the Board to ratify the purchase.
On MOTION by Mr. Greene, seconded by Mr. Gorrill, with all in
favor, Purchase of Bobcat UTV, was ratified.
THIRTEENTH ORDER OF BUSINESS Review of Capital Reserve Fund
Requirement
Mr. Flint: Item #13 is a Capital Reserve Study. The Board had hired Wilden to prepare a
reserve study for the District. One of the primary purposes of this reserve study was to define what
the range of a reasonable reserve should be, but also, the District has a Developer Agreement with
DCS for the refunding of advanced capital fees that they’ve paid, and the way that agreement is
worded is, we met the capital reserve against it and then the balance would be refunded back to
DCS. This study really was intended to define what that amount was that retained from those
capital fees before we refund the balance back. While we’re still collecting, the calculated amount
after the 2.6 million is about 1.9 million but they’re still entitled to additional refunds as they’re
collected. We’ve calculated the FY23 and the FY24 amount. Once this study is approved, we can
go ahead and refund those back to DCS. Then going forward, as additional fees are collected, we
refund those back. Just for the record and for the performance benefit, when we originally
constructed the water and wastewater plants, we issued bonds that pledge revenue for the
repayment of those bonds with the capital charges that are paid when a developer construction
online. There’s an AFPI charge and that connection fee that are paid, those are pledged to
repayment of the debt if the connections are not made at the time to generate enough revenue to
make the debt service payments, the developer was required to make those payments and provide
District funding and then was entitled to be refunded by that advance once the fees are actually
collected. When the current developer DCS purchased the project from the original developer,
there was an assignment in that developer agreement and that DCS to the refund of the account
insurance, whereas gain was the original. That just cleans the record up so it doesn’t look like
we’re giving the developer money. They’re entitled to it under that funding.
On MOTION by Mr. Greene, seconded by Mr. Gorrill, with all in
favor, the Review of Capital Reserve Fund Requirement, was
approved.
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FOURTEENTH ORDER OF BUSINESS Appointment of Audit Committee and
Chairman
Mr. Flint: We need to bid out independent auditing services, the statutes require us to do
that. The Board needs to appoint an audit committee. In the past, you’ve appointed yourselves as
the audit committee. If you want to continue with that practice, I recommend a motion by a Board
member to appoint the Board as the Audit Committee and then, as part of that motion, designate
what Board member would be the Chair.
On MOTION by Mr. Greene, seconded by Mr. Scharich, with all in
favor, the Appointment of the Board of Supervisors as the Audit
Committee and Chairman, was approved.
FIFTEENTH ORDER OF BUSINESS Staff Reports
A. Attorney
Mr. Flint: Staff reports; Jay?
Mr. Lazarovich: No major updates from us, but we are still working on those 4-5 ponds
that are by DCS and POA. I just have those commands, starts at the next meeting for approval.
B. Engineer
Mr. Flint: Alright, Steve, anything?
Mr. Boyd: I don’t have anything to bring up today.
C. District Manager’s Report
i. Approval of Check Register
Mr. Flint: You have approval of the check register in your agenda. There’s one for
September totaling $121,891.92, and then you have October totaling $158,411.04. Are there any
questions on the check registers? If none, is there a motion to approve?
On MOTION by Mr. Gorrill, seconded by Mr. Greene, with all in
favor, the Check Register, was approved.
ii. Balance Sheet and Income Statement
Mr. Flint: You have the unaudited financials through the end of September. There’s no
action required by the Board, if the Board has any questions, we can discuss those. Hearing none.
iii. SBA Florida PRIME Monthly Summary Report
Mr. Flint: For informational purposes, we’ve included the SBA monthly summary report.
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D. Field Managers Report
Mr. Flint: Field Manager’s report, Rob?
Mr. Szozda: We continue with the well drilling for the new irrigation system. George
mentioned the rate study. We’re hoping to have something out that helps us now through after the
irrigation system is put in place. We initiated repairs on the flight system, the one clarifier is down
and the flight system got a little bit off track which is going to happen over time. So that’s going
to be repaired very soon. I received quotes for installing generators at the lift station near the tennis
court back during the hurricane. We discovered that if you have all on one side and not the other
you may have a lift station issue. I am reviewing those and we’ll make the recommendation to
George here in the next couple of weeks. Right now, we’re out flushing some of the sewer lines.
Well #1 has a generator that’s on the Pine Island side. We had a series of propane leaks there that
got repaired, and that generator is now back in service. We held the consumptive use permit
compliance meeting last month. I’m going to hold another one here probably before Thanksgiving
and just continue to push that forward heading towards compliance such that the permit will be
transferred over to the CDD sometime in the future after the irrigation. We had the Federal
Government here helping us out, there was a lead line service inventory that had to inventory every
house, every connection to every house, to make sure you didn’t have any lead or even if you had
other components. That has to be kept up every year. We completed annual water testing for lead
and copper. We’re currently rebuilding two of the high-capacity pumps at the Pine Island Water
plant and we ordered and received 25 grinder stations. Grinder station installation since the last
meeting, which was in September, we’ve installed basically 20 grinder Stations, about 15 water
meters. They’re a little bit out of phase. For future work, we are trying to get the sewer system in
optimal operating condition. We’re getting ready to service all the air release valves on the sewer
system and we will probably come back through and do the water system after that. During the
hurricane we did find that number of shingles close to both water plants and sewer plants. So I am
awaiting a bid from a company that was recommended to do roof shingle replacement.
Mr. Flint: Did you mention the lift station generator?
Mr. Szozda: Yeah, I’ve got bids. I am evaluating those and will make a recommendation
before Thanksgiving.
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Mr. Flint: Did we put $100 or $140 in the budget, we put money in the budget for the
grinder station. We’re going to work through the community from the oldest grinder stations to
the newest station.
Mr. Szozda: I estimate about $40,000 to do that and I’m hoping that will curb $80,000 in
maintenance going forward. I’m going to say we’re 70% complete, but everybody should have a
new sticker coming on both their control panel and on the grinder station themselves, the grinder
station says do not enter property of CDD. The other one says if it alarms, call this number and by
the way, stop flushing your toilet and stop putting things down the drain so I don’t know if you’ve
seen those yet.
Mr. Flint: I think the program will help the nature of these things. This is the system we
have, we have to work with it. I think it’s better that the CDD owns those grinder stations versus
the individual homeowners and that was how it was set up. If we can just keep electricians and
plumbers.
Mr. Szozda: One of the builders took the liberty to go to try to start it up on his own. They
showed up, smoke was rolling out of the grinding station and it burnt that whole thing up.
Mr. Flint: We installed the grinder station back in February and they never called for the
start up. They had their electrician apparently make the connection. They called yesterday, saying
the alarm was going off and when we showed up there was smoke. We provided them the builders
guide. It’s very specific. We provided an email and had a verbal discussion with them, with the
process, it’s a costly mistake.
SEVENTEENTH ORDER OF BUSINESS Supervisor’s Requests
There being no comments, the next item followed.
EIGHTEENTH ORDER OF BUSINESS Adjournment
Mr. Flint: Is there a motion to adjourn?
On MOTION by Mr. Burman, seconded by Mr. Scharich, with all in
favor, the meeting was adjourned.
Secretary/Assistant Secretary Chairman/Vice Chairman
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